The Vault (Controlled Substance Compliance) Associate for 2nd shift will support the DEA compliance profile by acting as the primary entity responsible for all the logistics associated with the activities for Controlled Materials at Fagron Sterile Services.
This is a dedicated position that executes the logistics associated with raw material and finished product movements and required documentation, coordinates sample inspection and transfer, VI and labeling, inventory reconciliation and correct disposal.
Additionally, the Controlled Substance Compliance Associate will ensure that all CS-related activities occur in a consistent manner, and serve as liaison to other functional area within FSS in support of an overall culture of awareness and DEA compliance.
- Correct and consistent execution and documentation of all CS material transactions: Vault check-in/out, inventory reconciliation, sampling and disposal, finished product sales record. Some example include: Perpetual Inventory Records, Reverse Distributor Manifest Forms (DEA Form 222 as applicable), Transfer Forms, Yearly Reconciliation Summary Forms.
- Support Aseptic Compounding and Filling teams throughout manufacturing process: API check-out and transfer (electronic inventory) to PROD IN, return check-in of API and finished product, recording of consumption, finished product unit and reject count verification, line flush disposal, etc.
- Track and communicate batch release status (delays due to deviations/unplanned events), raw material availability and inventory levels.
- Communicate with operations, post production, and FSS Labs as needed to request support as needed: VI and labeling, testing and method validations, etc.
- Execute all inventory reconciliation and expire inventory disposal activities.
- Maintain current electronic inventory in alignment with official paper record.
- Continuous monitoring of material accountability records for errors, completions of review and verification signatures.
- Assist CS Compliance Management in preparing and submitting monthly/quarterly reports (i.e. ARCOS).
- Support operations by acting as SME in ensuring DEA and site procedure compliance for all daily activities.
- Assist with development and growth of a Security culture among all colleagues and contractors to help ensure CS compliance.
- High School Diploma or equivalent required.
- Excellent time-management skills and ability to self-direct in managing concurrent requirements.
- Ability to communicate with colleagues, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner in order to clearly convey priorities and need.
- Excellent attention to detail and commitment to maintaining consistency and compliance with established procedures.
- Proactive, problem-solving mindset – ability to identify and correct errors, offer improvement recommendations, and willingness to embrace ownership of complex process.
- Must be able to meet all requirements for handling of controlled substances.
- Working knowledge of GDP principles as relating to a pharmaceutical manufacturing environment. Previous work experience in a regulated manufacturing industry a plus.
- Familiarity with and/or willingness to learn ERP system tracking and management.
We offer a dynamic environment where talent and ambition can develop to its fullest. We have an open and informal organization culture, where individuals need to have strong motivation and ability to work independently. Fagron is a widely expanding, international, professional and ambitious pharmaceutical company with multiple growth opportunities. Job opportunity includes competitive salary, comprehensive benefits, performance package, and ability to be part of an international leader in an expanding industry.