Über die Tätigkeit

This position is responsible for placing purchase orders (POs), performing PO follow up activities, solving quantity/delivery date issues, validating that all required documentation is available, and negotiating the best combination of price, quality, and delivery to satisfy site operational requirements.

Carry out and monitor the entire purchasing process of certain raw materials, equipment, materials and/or services with a view of continuously providing the organization with the required (raw) materials at an interesting price.

Duties & Responsibilities

• Serve as the purchasing point of contact for internal stakeholders who need to purchase goods/services.
• Place orders with approved vendors/suppliers as required following company procedures and ensure that the most competitive prices and conditions are negotiated.
• Analyze purchase requisitions and review for accuracy and completion.
• Request and prepare quotes for products, equipment, supplies and/or services as requested.
• Work with other departments in the organization with the aim of carrying out purchases in function of their needs taking into account the general interests as regards cost efficiency for the entire organization.
• Investigate and identify new potential vendors/sources for supplies and products as requested.
• Support the supplier qualification process for new sources of supply.
• Support global product and supplier harmonization projects to ensure optimum volume leverage.
• Serve as liaison to the procure-to-pay team and assist in resolving supplier invoicing discrepancies.
• Explain and clarify purchasing procedures to internal departments as well as suppliers.
• Manage vendor relationships while elevating potential issues related to purchase agreements.
• Timely data maintenance (delivery terms, payment terms, purchase prices and more) in the ERP system with the aim of helping to ensure the department’s proper operation.
• Follow-up on purchase orders to ensure products/services are delivered on-time and in-full and meet the agreed prices and conditions; solve/escalate problems with purchase orders in an efficient and timely manner.
• Think about the purchasing strategy and make proposals for optimization with the aim of improving the purchasing process.
• Continuously inform oneself about the latest trends in Purchasing and keep one’s knowledge up to date in function of new developments with the aim of consolidating one’s credibility, by offering a service which is continuously based on up-to-date knowledge.
• Make decisions on optimal delivery quantities and dates based on supplier confirmation and in collaboration with sales or production planning.
• Serve as the operational contact to suppliers for arranging timely and complete documentation.
• Create and modify SOPs
• Work with technical writers, operations, and QA to help investigate root caused associated with raw materials or service challenges.
• Maintain professional knowledge and technical skills related to purchasing with the aim of maximizing one’s own professional knowledge and applying it in an optimum manner within the organization.
• Manage the process of sending materials from site to CMO.
• Manage the of processing PO’s for items drop shipped to CMO
• SCAR, rejections, returns, freight claims including creating return orders and getting them processed via WH.
• Weekly meetings with finance to fix PO’s as needed, pricing, checking qty etc., account and site codes
• Logistics of inbound freight, quotes, approvals, timing, WH space considerations