Accounts Receivable Finance Assistant

About the job

We are seeking an Accounts Receivable Finance Assistant in our Austin office!  This position will provide financial, administrative, and clerical support by ensuring the company receives payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely, and accurate manner.

Job Duties include:

  • Prepare, verify, and process invoices for sales or services rendered as needed
  • Run and review accounts receivable aging report regularly to identify and address outstanding accounts
  • Resolve collections by proposing and executing customer payment plans, reviewing payment history and credit line. Work with credit collections company as needed
  • Email monthly statements and collect on accounts by sending overdue invoices and communicating with customers as needed
  • Batch and deposit checks to the bank regularly, using the check scanning machine
  • Review bank transactions daily. Post customer payments to the appropriate general ledger accounts by recording check batches, credit card transactions and electronic transfers in the accounting software
  • Settle credit card transactions at the end of each day
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Investigate account discrepancies by obtaining and reviewing information from sales, trade promotions, customer service departments and customers
  • Resolve valid or authorized deductions by booking adjusting entries
  • Resolve invalid or unauthorized deductions by following pending deductions procedures
  • Issue intercompany invoices and confirm balances with intercompany counterparties monthly
  • Generate monthly, quarterly or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity
  • Protect organization’s value by keeping information confidential
  • Assist with periodic 3rd party audits, providing supporting documentation
  • Ensure accurate and complete vendor/customer information is maintained in the ERP
  • Respond to and assist with internal requests from the sales, customer service and other teams
  • Respond to and assist with external requests from customers in a professional and timely mannor
  • Identify inefficiencies and propose solutions
  • Additional ad hoc tasks and projects as assigned

Set yourself apart

You possess the following qualifications, background and abilities:


Required education and experience

  • High School Diploma or GED required
  • Associates Degree or equivalent from a two year college or technical school preferred
  • 1-3 years of accounting or book keeping experience preferred
  • Knowledge of general accounting principles, regulatory standards and compliance requirements
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
  • High degree of accuracy, attention to detail and confidentiality
  • Excellent data entry skills
  • Effective verbal, listening and written communication skills
  • Effective organizational, stress and time management skills
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member
  • Ability to identify and solve problems independently
  • Demonstrates a strong work ethic and enthusiasm for learning


What’s on offer?

Fagron offers exciting opportunities for personal and professional growth. We provide an open and truly dynamic environment which supports and encourages you to develop your skills and talents.

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