Over de functie
SUMMARY
The Administrative Assistant provides a wide range of administrative support-related tasks for Executive Assistant while working independently with little or no supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Provides administrative support to management in a variety of capacities including contract management, telephone coverage, copier projects, mail handling, supplies control, processing of letters/correspondence, events/meeting planning, report generation, invoice/expense reporting, database management and assisting with completion of specially assigned projects.
Assists with licensing tasks as required for maintenance of all State and Federal licenses
Works with corporate legal to assist with North America licensing, document organization and legal transactions as approved by manager
Assists with any daily controlled substance reporting
Handles phone calls for the department manager from both internal and external sources
Reviews and summarizes miscellaneous reports and documents
Works with other administrative personnel to accomplish departmental goals
Prioritizes and manages multiple projects simultaneously and ability to handle multiple tasks with little or no supervision
Creates and maintains database and spreadsheet files.
Maintains and promotes patient confidentiality
Maintains open lines of communication with Administration, department management and other departmental personnel
Follows all regulations and requirements
Demonstrates thoroughness with all work-related activities
Strives to continually improve quality and productivity results displayed by Department Personnel on an ongoing basis
Assumes other duties and responsibilities as assigned by manager
Maintains scheduling flexibility to ensure availability to meet the needs of the department for all hours of operation and maintains regular and consistent attendance
Provides interim support to other departments as approved by supervisor.
Abides by all policies, procedures and protocols set forth in the departmental, AnazaoHealth Corporation personnel, and administrative policy manuals
Note: The above statements describe the general nature and level of the work being performed and are not an exhaustive list of all responsibilities of an employee in this job. Job duties can change at any time as directed by management. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Maak het verschil
SUPERVISORY RESPONSIBILITIES
This job does not have supervisory responsibility.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read, analyze and interpret general data
Ability to write reports, business correspondence, and presentations
Ability to effectively present information and respond to questions from employees, management, customers, and vendors
Calls for flexibility, excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and staff as well as outside customers, vendors, and governmental agencies
Possess a high degree of proficiency with MS Office products including Word, Excel, Power Point, and Outlook
Ability to interface well with all company departments and to represent Corporate Counsel and upper management in a highly professional manner
Demonstrated ability to handle multiple tasks simultaneously; Exceptional organizational skills required
Ability to meet designated deadlines is also a critical qualification
Demonstrate the ability to communicate effectively and professionally with customers and external contacts to the organization
Well organized; Highly Confidential; Excellent writing skills; Strong phone skills; Time Management; Strong Multi-tasking skills
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED) equivalent required and a minimum of 12 months to one year of administrative assistant experience or equivalent combination of education and experience
Wat bieden wij?
AnazaoHealth offers competitive salaries and a comprehensive benefit package including 401(k) and Volunteer Paid Time Off.